Notice of Privacy Practices (HIPAA)
Effective Date: 04/27/2025
At Dental Made Easy, your privacy and the protection of your health information are our top priorities. This Notice describes how your Protected Health Information (PHI) may be used and disclosed, and explains your rights regarding this information. Please review it carefully. By entrusting us with your care, you are placing your trust in our ability to manage your information responsibly.
Understanding Your Health Information
Protected Health Information (PHI) refers to information that identifies you and relates to your past, present, or future physical or mental health, healthcare services, or payment for healthcare. Examples include your name, address, birthdate, treatment details, medical history, insurance information, and billing data. We collect and maintain this information to provide safe, effective, and personalized dental care.
How We May Use and Disclose Your PHI
We primarily use and disclose your PHI to:
Provide, coordinate, or manage your dental treatment.
Process billing and obtain payment from you or your insurance company.
Support healthcare operations such as quality improvement, staff training, business planning, and administrative management.
Additionally, we may contact you to remind you of appointments, offer treatment alternatives, or inform you about health-related services that may be of interest.
Uses or disclosures of your PHI for purposes not described in this Notice will require your written authorization.
Situations Where We May Disclose PHI Without Your Authorization
In certain situations, the law allows or requires us to use or disclose your PHI without your specific authorization. These include:
When required by federal, state, or local law.
For public health purposes, such as reporting communicable diseases.
In cases of abuse, neglect, or domestic violence.
To government oversight agencies for activities authorized by law.
In judicial and administrative proceedings, responding to a court or administrative order.
To law enforcement officials for specific law enforcement purposes.
For research purposes under strict regulatory standards.
To prevent or lessen a serious threat to the health or safety of a person or the public.
For specialized government functions, such as military or national security operations.
To comply with workers’ compensation laws.
Each disclosure is limited to the minimum necessary information.
Your Rights Regarding Your PHI
You have important rights under HIPAA concerning your PHI. These include the right to:
Inspect and Copy Your PHI: You may request to review or obtain copies of your medical records and other health information.
Request an Amendment: If you believe the information we have about you is incorrect or incomplete, you may ask us to correct it.
Request Restrictions: You can request limitations on how we use or disclose your PHI for treatment, payment, or healthcare operations.
Request Confidential Communications: You may request that we communicate with you in a particular way (for example, via mail instead of phone) to ensure your privacy.
Receive an Accounting of Disclosures: You can ask for a list of disclosures we have made of your PHI, excluding disclosures for treatment, payment, healthcare operations, or those made with your authorization.
Obtain a Paper Copy of This Notice: You have the right to request a paper copy of this Notice at any time, even if you initially agreed to receive it electronically.
To exercise any of these rights, please submit a written request to our office. We will respond promptly in accordance with HIPAA regulations.
Our Responsibilities
Dental Made Easy is required by law to:
Maintain the privacy and security of your PHI.
Provide you with this Notice of our legal duties and privacy practices.
Notify you promptly if a breach occurs that may have compromised the privacy or security of your PHI.
Abide by the terms of this Notice.
We reserve the right to change our privacy practices and this Notice at any time. Any changes will apply to all PHI we maintain, and the updated Notice will be available in our offices and on our website.
Complaints and Inquiries
If you believe your privacy rights have been violated, you have the right to file a complaint without fear of retaliation. Complaints can be filed with:
Our Privacy Officer at Dental Made Easy.
The U.S. Department of Health and Human Services, Office for Civil Rights.
To file a complaint with our office, please contact us in writing or by phone. We take your concerns seriously and will address them promptly.
Contact Information
If you have any questions about this Notice or how your PHI is handled, please contact us:
Dental Made Easy
Forest Hills, Queens: 116-20 Queens Blvd, Forest Hills, NY 11375
Garden City Park: 2374 Jericho Turnpike. Garden City, NY 11040
Brooklyn: 2233 Caton Ave, Brooklyn, NY 11226
Astoria: 28-18 Steinway street, Astoria NY 11103
Phone: (844) 979-3279
Email: dentalmadeeasystaff@gmail.com
Website: https://dentalmadeeasy.com/
Thank you for trusting Dental Made Easy with your dental care. We are committed to respecting your privacy and ensuring the confidentiality of your health information.
